We all know we need to begin systemizing. But when we think about creating a system we get paralyzed because we're trying to create the most efficient system, namely we're afraid of doing double work.
I get trapped trying to figure out the most efficient process, or the best tool for the job when what I really need is a simple system.
The problem with a simple system is that its not streamlined and we end up entering data into multiple simple systems. But that's okay! Don't be afraid of doing double work.
We're also afraid that if we set up a system, it might suck, we might end up not using it and wasting a couple hours setting up something that we end up not using. This is also okay.
Setting up systems and trying them is how we develop sleek streamlined systems and figure out the best tools. I use both Google Keep and Evernote for notetaking, and this works well for me. Google Keep is a much faster app, and Evernote is much better for compiling. If I didn't try both I would have never known that this could work for me, I would just think "Hmmm I should just do more research to figure out what is the best notetaking software".
Will having a huge set of small systems get muddy and unorganized? Yes, but we can always reorganize and shift all of our data into a integrated tool later. Right now, Trello and Hipchat works well for me, but once Podio ups their game and their interface gets faster I'll integrate everything I have in Trello and Hipchat into Podio.
It might feel like a time waster setting up systems that are suppose to make you more efficient, but when you're mashing out an ineffective system you feel demoralized. And I say yes, go forth and mash out an ineffective system. It will suck, and you come back a couple weeks later and try it again, and after a while you will have a glimmering, streamlined, time saving system in place.
I used to never use a calendar or planner. I think it was because I felt trapped by committing myself to a certain date, and what if something really fun came up on that date. So I always made plans saying maybe and did things spontaneously. Soon, it felt like part of my personality, to never plan, and just take action on the whim.
But now, because of business, I have to use a calendar. I can’t miss a meeting. Missing a meeting is a horrible reflection of your reliability: the most important characteristic of a first impression.
Seems easy right? Google Calendar.
No. I have 4 email addresses each with their own calendar..and how do i manage a work calendar and a personal calendar.
It took me a day to build up the will power and learn to sync all of this. Actually, its pretty easy for personal accounts, you go to your calendar settings and set the permissions.
INTERNAL SCORECARD #2 --